Start Your Career at Petro Serve USA

Start Your Career at Petro Serve USA
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Billing & Dispatch Assistant

Billing & Dispatch Assistant

Position Objective

The Billing & Dispatch Assistant is responsible for processing and auditing daily sales tickets, supporting billing functions, assisting dispatch operations, and providing administrative support to ensure efficient day-to-day operations.

Duties & Responsibilities

  • Audit, process, and post daily fuel and LP sales tickets to ensure accurate and timely billing.
  • Assist Accounts Receivable with ticket requests, contract billing, and customer billing support.
  • File, maintain, and organize customer tickets and related documentation.
  • Process and coordinate weekly and monthly sales reports.
  • Support month-end closing procedures and accounting functions.
  • Assist with billing systems and information management processes.
  • Serve as backup support for the front desk receptionist when needed.
  • Assist with dispatch orders and coordinate with drivers to support efficient operations.
  • Support administrative and operational projects as assigned.
  • Perform other duties as assigned.

Qualifications & Requirements

  • High school diploma or GED required; post-secondary education preferred.
  • Strong computer skills with proficiency in Microsoft Excel and Microsoft Office applications.
  • Accounting, billing, or administrative experience preferred.
  • Experience with DC&H Software is a plus.
  • Strong attention to detail and organizational skills.
  • Ability to prioritize tasks and meet deadlines in a fast-paced environment.
  • Excellent communication and teamwork skills.
  • Flexibility to adapt to changing business and operational needs.

Compensation

Compensation dependent on qualifications and experience.

Benefits

Petro Serve USA offers a competitive benefits package including:

  • Health Insurance
  • Dental Insurance
  • Vision Insurance
  • 401(k)
  • Paid Holidays
  • Vacation & Sick Leave
  • Short-Term Disability (STD)
  • Long-Term Disability (LTD)
  • Company-Paid Basic Life Insurance
  • Voluntary Life Insurance

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