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Billing & Dispatch Assistant

Position Objective

The Billing & Dispatch Assistant is responsible for processing and auditing daily sales tickets, supporting billing functions, assisting dispatch operations, and providing administrative support to ensure efficient day-to-day operations.

Duties & Responsibilities

• Audit, process, and post daily fuel and LP sales tickets to ensure accurate and timely billing.
• Assist Accounts Receivable with ticket requests, contract billing, and customer billing support.
• File, maintain, and organize customer tickets and related documentation.
• Process and coordinate weekly and monthly sales reports.
• Support month-end closing procedures and accounting functions.
• Assist with billing systems and information management processes.
• Serve as backup support for the front desk receptionist when needed.
• Assist with dispatch orders and coordinate with drivers to support efficient operations.
• Support administrative and operational projects as assigned.
• Perform other duties as assigned.

Qualifications & Requirements

• High school diploma or GED required; post-secondary education preferred.
• Strong computer skills with proficiency in Microsoft Excel and Microsoft Office applications.
• Accounting, billing, or administrative experience preferred.
• Experience with DC&H Software is a plus.
• Strong attention to detail and organizational skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Excellent communication and teamwork skills.
• Flexibility to adapt to changing business and operational needs.

Compensation

Compensation dependent on qualifications and experience.

Benefits

Petro Serve USA offers a competitive benefits package including:

• Health Insurance
• Dental Insurance
• Vision Insurance
• 401(k)
• Paid Holidays
• Vacation & Sick Leave
• Short-Term Disability (STD)
• Long-Term Disability (LTD)
• Company-Paid Basic Life Insurance
• Voluntary Life Insurance